Audio/Visual Services

AV Use Rules
Movie Screening

Audio/Visual Services

Brescia University College provides students, faculty and staff with access to audio/video (AV) equipment to be used for on-site presentations. All equipment can be booked at

Available in the Library

  • Digital Projector
  • Laptops (2)
  • Speakers
  • Microphones (wired and wireless)
  • Extension Cords (4)
  • HDMI cords
  • Adapters for Mac and PC
  • Remotes (for PowerPoint Presentations)

Available in Room 200

  • AV Cart (digital projector, VHS/DVD player, speakers, extension cord)
  • Portable Projection Screen

Available in Marie Rosier Wing

  • AV Cart (digital projector, VHS/DVD player, speakers)

Available in Merici Lounge

  • AV Cart (digital projector, VHS/DVD player, speakers)
  • Projection screen

All equipment can be booked in advance using the online booking site:

AV Booking Procedures/Information

Only current Brescia University College students, faculty and staff are allowed to book and borrow AV equipment from the College. AV equipment may be only during the current semester and is reserved on a first-come first-served basis. Users are encouraged to reserve equipment in advance to ensure availability. To allow all users equal access to equipment, reserving AV equipment for more than a 3 hour period is not encouraged, although exceptions can be made. Please contact library circulation staff to use equipment for longer than three hours. AV equipment must be booked using the online booking form available at:

All borrowers must include the following booking information:

  • Full Name
  • Instructor Name
  • Course Name and Number
  • Classroom Number

AV equipment bookings will be forfeited if the reserving individual has not checked out the AV equipment within 10 minutes of the reserved time-slot.

User Restrictions

AV equipment may only be borrowed for use on the Brescia University College campus. Students may only borrow equipment for in-class, supervised presentations-a classroom instructor must be present with the equipment at all times that the equipment is borrowed. Access to room 200 for the retrieval of AV equipment can only be granted by the supervising instructor.

User Responsibilities

The safety and security of all AV equipment borrowed is the responsibility of the borrower once the equipment has been checked out and/or removed from room 200.

Any damage to, or theft of, AV equipment while it is checked out and/or removed from Room 200, as well as resulting fees, are the responsibility of the borrower. It is the responsibility of the borrower to ensure that all borrowed AV equipment is returned intact and in order and is demonstrated as such to the supervising instructor and/or a library staff member. It is the responsibility of the borrower to inspect the equipment for damage and to report found damage prior to checking out and/or removing the equipment from Room 200.

Check Out

Users who have reserved AV equipment must check out the AV equipment at the library circulation desk or retrieve it from Room 200 with instructor supervision. AV equipment can be checked out for 3 hours. Students must present their valid Western student ID card to check-out AV equipment from the library. Faculty must present a valid Western or Brescia University College faculty ID card to check-out AV equipment from the library.

Equipment that is not available due to borrower negligence is not the responsibility of the library.

Check In

Users who have checked out AV equipment are responsible for returning the equipment in tact and in order by the borrowing deadline. Users who fail to meet the deadline disrupt subsequent borrowing times-for this reason, borrowers who return equipment late more than 2 times will lose AV equipment borrowing privileges. A fine of $2.00 per hour, per item is charged for any overdue materials. It is the responsibility of the borrower to demonstrate to the supervising instructor or a library staff member that all equipment is present and in order. Missing or damaged equipment that is found after check in will be attributed to the most recent borrower.

User Problems

It is the responsibility of the borrower to book a practice time to learn how to use the AV equipment in advance of the borrowing time. Library staff will not always be available to provide AV assistance but will offer technical guidance when possible.

How do I Reserve a Movie for Screening?

Search for your movie in the Shared Library Catalogue.

If found:

  • Click the “Reserve movie for a classroom screening” link (you will be directed to a request form).
  • Fill out the form and click Submit.
  • If your item does not include the “Reserve movie for a classroom screening” link, place your request by contacting the library where the item is located.

If you don’t find the movie in the Shared Library Catalogue, you have a few options:

  • Confirm that you have the correct information (e.g. title, date, etc.) and try your search again.
  • Consult with your Subject Librarian for reference help.
  • Contact Interlibrary Loans for details about borrowing movies not available at Western or Affiliates.