Welcome to The Hive

We are your first stop for any registration, fees and programming questions here at Brescia.  We are open Monday – Friday, 8:30am-12:00pm and 1:00pm-4:00pm. Visit us just off the Living Room, main floor, Mother St. James Memorial Building.

*As of Wednesday March 18, 2020 at 5pm EST, Brescia will shift to a modified services model.  The Hive will be closed to in-person consultation, but can be reached via phone, Live Chat (from the bottom right hand corner of this page) or email, Monday to Friday to 10:00am -3:00pm EST.

Tel: 519-858-5151
Email: brescia@uwo.ca

This Week’s Top Questions

How can I enroll in classes for Summer 2020 Term?
Starting February 18th until July 28th, students can activate in their student centre for the summer term, listed under Student Services Links, “Summer Term Activation”.

After activating, it can take up to 72 hours before course registration access has been granted. Once your account is activated, login to your student centre and under Academics > Planning > Enroll in Classes. For instructions on course registration, please refer to the Summer Guide.

To know which courses are running in the summer academic term, the Summer 2020 Timetable can be viewed here.

For information regarding course sessions, dates and deadlines, please view the Summer Enrollment Chart.

UPDATE: Summer undergraduate courses will be delivered online in the same sessions they are currently scheduled (e.g. a 6-week Intersession course will continue to be offered online from May 11th to June 26th).  In addition to all of the online courses the University normally provides in the summer, many courses slated to be offered onsite will be moved online as well. While we know that you will have many questions about what courses will be delivered in the Summer and how they will be delivered, please note that we are working through the details and will provide additional information as it becomes available.

Students must be aware of the rules and restrictions for summer enrollment. The workload for the Spring/Summer/Distance Sessions (i.e. May to August) at this University or any other shall be restricted to a maximum of 2.5 courses, with no more than 2.0 courses to be taken simultaneously (excluding Distance Education courses). In the case where 2.0 courses are taken simultaneously, only 1.0 of them may be a laboratory course.

More information about Summer OSAP and tuition can be found here.

How do I apply for Spring/Summer OSAP?
If you are enrolled in less than 60% of a full course load (or less than a 40% course load for students who self-identify as having a permanent disability), you will apply to the PART-TIME OSAP application online through the OSAP website. If you are enrolled in a 60% or greater course load (or 40% or more for students who self-identify as having a permanent disability), you will apply using the Western Undergraduate Summer 2020 Supplemental OSAP Application. For specific questions relating to OSAP, please contact brfinaid@uwo.ca or book at appointment with Rachel Bruijns, our Financial Aid Officer.
How are Fall/Winter 2020/2021 courses being offered at Brescia?
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The plan for September 2020 at Brescia, pending limited campus reopening is permitted:
1. Some Brescia courses will be moved online, while others will be held on campus. Adjustments will be made to accommodate physical distancing while ensuring a strong, student-centred approach to course delivery.
2. Along with online courses, some of Brescia’s courses will be “blended.” These courses will be offered online with some traditional classroom components, in smaller class sizes where physical distancing is possible.
3. Courses will be required to build flexibility into their format, to ensure we can respond quickly should a “second wave” necessitate a need for exclusive online delivery.

What are the registration dates for Fall/Winter 2020/2021?
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Year 1 students: beginning at 9:30am on Saturday June 6, 2020 First year students are required to register for a Summer Orientation Day and can do so here 

Year 4 students: July 6-July 10, 2020
Year 3 students: July 13-17, 2020
Year 2 students: July 20-24, 2020

Your enrollment appointment time is the earliest date and time you can access course registration. Until this date/time is reached, you will not be able to register in courses online. After your enrollment appointment begins, you can continue to register in courses while the online course registration period is open. Note: Online course registration ends after the last day to add the course. After the online registration period ends, use a course change form to drop a course.

Course registration occurs over three enrollment periods for the Fall/Winter term. While you may register in courses in all three periods, the enrollment conditions for courses may differ in each period.

Priority Enrollment Period
Adjustment Enrollment Period
General Enrollment Period

Priority Enrollment Period: July 6 – July 28
Access to course registration during the priority enrollment period begins with your enrollment appointment. Enrollment appointments are determined by your academic level/year of study and are assigned in the following order: Year 4 students, Year 3 students, Year 2 students.

Your enrollment appointment time is the earliest date and time you can access course registration. Until this date/time is reached, you will not be able to register in courses in Student Center.
After your enrollment appointment begins, you can continue to register in courses until the end of the Fall/Winter course registration period (last day to add a course).

Exception: While your enrollment appointment is valid until the last day to add, your access to course registration will be temporarily suspended while course adjustments occur. See “Adjustment Enrollment Period” section for further information.

During the priority enrollment period students should try to register in a full course-load. Some enrollment constraints, such as priority constraints, will be in effect during the priority enrollment period.

Adjustment Enrollment Period: July 29 – August 5
After the priority enrollment period, enrollment conditions (i.e. priority constraint) will change to allow more students access to select courses. You can review when a priority constraint will expire by referring to the course registration notes.
Access to course registration will be temporarily suspended at the beginning and end of the adjustment enrollment period while these enrollment conditions are adjusted. You will not need a new enrollment appointment when access to course registration resumes.

July 29: No Access to Course Registration (as of 12:00AM)
Some priority conditions will expire
Some priorities will change to allow new enrollment conditions for the course
Enrollment from wait lists

July 30 – Aug 4: Access to Course Registration
Check your email regularly for a notification that you have been enrolled from a wait list
Review your schedule and any enrollment from a wait list
Make adjustments to your schedule
Note: You will not need a new enrollment appointment when access to course registration resumes.

August 5: No Access to Course Registration (as of 12:00AM)
Additional priorities will expire or change to allow new enrollment conditions for the course
Enrollment from waitlists

General Enrollment Period
August 6: Access to Course Registration Resumes
Special permissions to enroll in a course overload or unbalanced course load come into effect.
Check your email regularly for a notification that you have been enrolled from a wait list
Review your schedule and any enrollment from a wait list.
Make adjustments to your schedule. Continue to modify your course selections until the end of the Fall/Winter course registration period (last day to add a course).
Reminder: Courses with a restriction constraint remain in effect through the duration of the course registration period.

I am planning to graduate this spring, will Baccalaureate and Convocation still take place?
Western and Brescia have decided to postpone Western’s spring convocation as part of our larger response to the COVID-19 pandemic. This includes all scheduled ceremony dates from May 22 through June 19.
This decision was made with guidance from public health authorities and with the best interests of our community at heart, particularly those of our graduating students and their families, as well as the many faculty and staff whose efforts make convocation such a joyous occasion.
For those of you who are graduating, your degrees will be conferred this Spring, and we will ensure that your graduation “awarded” status is reflected on your official transcript.
Where can I learn strategies to succeed in my classes?
Students can take advantage of the Learning Skills Services available on Western main campus. Learning Skills Services provides various services, whether in individual support, presentations regarding learning strategies, or peer-assisted programming.

We recommend students review the list of presentations being offered by Learning Skills Services.

How can I receive an Academic Accommodation?
Academic Accommodation is provided for evaluations that are worth 10% or more of your final grade. Students can fill out the accommodation form(s) at The Hive. Students are required to bring in a valid piece of documentation to submit with their request. For more information about what types of documentation are accepted please see the chart below.

Please note: the multiple exam policy is in effect for both midterm and final exams. Please visit the Western Exam Schedule for more information on what constitutes grounds for a multiple exam accommodation.

Types of Academic Accommodation and Documentation Chart

How do I book an academic advising appointment?
Please contact The Hive to book appointments with Academic, Career or Financial Aid Advisors. The Hive staff are trained to answer the basic level of questions in all areas related to academics, registration, fees and programming. Call or drop by to speak with a Hive staff member to determine if you need an appointment or if we can help you! Call 519-858-5151 or visit The Hive. *NEW* this year is the self-reported absence feature available through Student Centre.

*As of Wednesday March 18, 2020 at 5pm EST, Brescia will shift to a modified services model. The Advisors are still meeting with students and accepting appointments. Meetings are being held either through phone, Skype, or Zoom.

Where can I go if I am feeling overwhelmed and/or experiencing emotional distress?

Student Life continues to virtually serve and support all of our students with their needs, especially to help them manage their academic success, while staying safe, healthy, and well.
As a Brescia student, you can connect with us over video, email, phone, or social media.
We want to provide the strategies, options, and answers you need. Our focus is you and we’re here to help!

There are many resources students can choose from; here are a list of services you can access when you need support:

Business Hours:

  1. Psychological Services in the Student Development Centre at Western (room 4100 of the Western Student Services Building)
    Individual Counselling
    Crisis Counselling
  2. Student Health Services at Western (Room 11, UCC)
    The SHS multidisciplinary team includes psychiatrists, physician psychotherapists, and social workers to meet the varying needs of students.
    Counselling is available year round by calling Student Health Services.
  3. Student Wellness Educator ( Leanne Ford at Brescia)
    Case Management portfolio serves Brescia and individual students by coordinating prevention, intervention, and support efforts across campus and community systems to assist at risk students and students facing emotional distress and/or crisis, life traumas, and other barriers that may impede success.
    Good referral: Student experiencing complex issues and significant mental health concerns, sexual violence and/or substance use. Stay tuned for more details.

After Hours:

  1. CMHA Crisis Support Services at Western Student Health Services
    Monday’s, March 16th – April 13th from 5-9 pm (King’s University College)
    Tuesday, Wednesday and Thursday’s, March 17th – April 16th from 5pm-9pm (UCC Room 11)
    This is the same support at the CMHA Crisis Centre on Huron Street.
    This service is available to all Brescia students too!
  2. Mental Health and Addiction CMHA Crisis Centre (648 Huron Street)
    Open 24/7.
    For more information, call 519-434-9191.
  3. Family Service Thames Valley Walk- In Clinic (125 Woodward Ave.)
    Every Tuesday 1:00 pm – 6:30pm
    Drop in counselling.
  4. Good2Talk Post-Secondary Student Helpline (1-866-925-5454)
  5. If you have been sexually assaulted or think you might have been sexually assaulted here is a 24/7 service:
    Regional Sexual Assault and Domestic Violence Treatment Centre at St. Joseph’s Hospital
    Room B0-644, 268 Grosvenor StreetLondon
    Business hours:
    (Monday to Friday: 8 a.m. to 4 p.m.) 519 646-6100 ext. 64224
    After hours: 519 646-6100, press “0” and ask switchboard to page the nurse-on-call for sexual assault and domestic violence

Wellness Resources
Mental Health and Wellness Resource Guide

For a full list of frequently asked questions, visit our FAQ page.

Academics

As of Wednesday March 18, 2020 at 5pm EST the Hive will be closed to in-person consultation, but can be reached via phone 519-858-5151, Live Chat (at the bottom right hand corner of this page) or email, Monday to Friday to 10:00am -3:00pm EST. If you would like to drop a course please email the Hive at brescia@uwo.ca.

How to Access your Personal Timetable
Your personal timetable with room locations is available through your Student Center account.

General

Intercampus Shuttle Bus
The schedule for the Affiliate Inter-campus Shuttle bus can be found here:
Shuttle Bus Schedule

Parking Passes
An annual or half-term Parking Pass can be purchased at The Hive at Brescia, Main Floor, Mother St. James Building. Students can apply for a permit by first filling out the Annual Parking Permit Application. Permits are only available for Brescia students/staff/faculty.
Daily passes are available at the Welcome Desk (outside auditorium). They are available for $7 each, or can be purchased in bulk (via debit or credit) at a rate of 5 for $32.50.

Health/Dental Opt-Out
Please ensure that you visit student benefits and select University Student Council of Western University. Please note: students require alternative medical benefits to be eligible to opt out of this plan.The deadline to opt out of this plan was September 25, 2019.

Release of Information
Due to privacy legislation, Brescia University College is unable to provide third parties with personal information (academic, financial, or otherwise) of its students. The Release of Information Form is to be completed by the student if they wish their information to be shared with a third party (i.e. parent, sibling, other). This form is available on Western’s Student Centre website (under Release of Information).

Voluntary Withdrawal Process
Students considering withdrawing from Brescia should review the information here: Voluntary Withdrawal

Official Letters
Request an official letter of verification online!

Finances

Personal Fee Invoice
Accessing your Brescia Student Finance Account will show you all fees that have been billed to your account at Brescia University College. If you have completed course registration, your invoice should be available near the end of July annually.

Payment Methods
The most convenient way for you to pay, in the comfort of your own home, is through ONLINE BANKING. Simply proceed through online banking as you would complete a normal bill payment. Set up Brescia University College (not Western) as the payee and when asked for your account number, simply enter your student number. You can then complete the payment process. It is as easy as that! The funds are automatically transferred here to Brescia and then applied to your student account. There are also other payment methods. Please visit the Hive to pay with cheque or debit.

Release Of Student Fee Account Information
Access to your private financial information is something that we take very seriously. If you would like to give us permission to discuss your student account with someone other than yourself, please get in contact with the Hive during the summer to arrange a release for the 2019/2020 Academic Year.

Admission Scholarships
Learn about our scholarships available to incoming students.

Upper Year Scholarships
Learn about our scholarships for returning Brescia students

Brescia’s Work Study Program
Important Dates, Applying, Job Postings, and Timesheet submission for Payroll

Dollars and Cents…
Managing your Educational Expenses

Financial-need based awards
Bursary opportunities for new and continuing students

OSAP
All you need to know

OSAP Loans
Time to begin OSAP Repayment?

Student Engagement

Are you new to Brescia?

 

Soph Peer Mentors
Did you know that every new student has an upper year Soph Peer Mentor for their first year at Brescia? Follow information regarding the Soph program and other SLC initiatives on Instagram!

Co-Curricular Record
Showcase your Brescia and Western co-curricular experience to future employers through the Co-Curricular Record!

Bridging

New International and Out-of-Province are welcome to participate in Bridging, our program to support new student’s transition to both university life, and living in London, ON.

Career Resources
Find valuable career resources for resume and cover letter development, job searching, interview preparation and much more in the Brescia Student Life Centre.